2023 Explanation of Contributions Year 7 – 12

Parent Payment Policy
MGC 2023 Parent Payment Policy

Please see the above ‘Parent Payment Policy’ for all relevant information regarding 2023 contributions. Optional extras which are offered on a user-pay basis and which parents/guardians may choose whether their child accesses or participates in extra curricular programs or activities such as:

  • Music Program
  • Aerobics
  • Australian Air Force Cadets (AAFC)
  • Musical Instrument Hire
  • Rowing Program
  • Elective Activities/Excursions
  • School based performances, productions and events
  • Magazine
  • Activities/Excursions/Camps (Please refer to Parent Payment Policy for further information)

Voluntary donation requests for the College Building Fund and Library Fund are sent to families on separate ‘Course Confirmation’ documentation.

Swimming and Athletics Carnival – applicable to Year 7-12 – this event is held in Term 1 and 2 at external venues. They provide students with the opportunity to further develop their skills in a variety of sports. Students are also selected to represent Melbourne Girls’ College at regional and state competitions based on results of the day.

Camps and Excursions – when in addition to the standard curriculum program are self-funded and must be met by parents, as the college is unable to recover this cost from other sources of funding.

VET – Parents are invited to purchase items and activities associated with a VET course that enhance or broaden the schooling experience of students and are additional to or outside what the school provides for free to deliver the Curriculum (for example, an optional course-related excursion, uniform items or non-standard classroom materials). It is at the school’s discretion to determine whether an item or activity associated with a VET course is extra-curricular.

Please refer to Department of Education and Training website for further details.

Methods of Payment & Statement of Accounts

Melbourne Girls’ College offers various ways to pay family accounts. Families can pay their child’s account via BPAY, Compass, Cash or over the phone with credit card or at the General Office. All payments will be receipted into the Department of Education and Early Childhood Development (DET) approved accounting system in a timely manner. All processes will follow DET’s guidelines and procedures as they apply at that time.

COMPASS Community Portal

Parents can pay for Events and some School Charges via Compass.

For events please ensure that you give approval online and pay by the due date as the system will lock you out after this date. You must contact the General Office to make a payment or give consent after the due date has passed.

Please do not use Compass as a “Statement of Account”, and disregard outstanding charges appearing on Compass if you have paid by another method. Reminders for unpaid amounts can only be generated through the Department of Education and Early Childhood Development ‘CASES’ software. It is this software (not Compass) that produces a “Statement of Account”. If you wish to be provided with a ‘Statement’ please contact Darcy Lynch – or call the school on 9428 8955.

BPAY Facility

Melbourne Girls’ College has BPAY to assist parents in meeting their financial obligations. Below are the guidelines for which BPAY will be applicable:

The Biller Code and Reference No. are located on your Statement. BPAY can be used to pay whole accounts or a specific charge, e.g. School excursion. Where parents select to pay through BPAY instalments, the payment received will be allocated off in the order of Camps, excursions, student elective and Essential Items. This excludes voluntary charges raised by the School (only on request this will be allocated). A payment generally takes 2 days to come through to the School’s bank account.

Note: that the description you enter with the BPAY payment is unable to download to our software. Please email Darcy Lynch – or phone the School on 9425 8928 to confirm allocation of payments to specific items.

Financial Support Options

CSEF – Camps, Sports and Excursion Funding

Families holding a valid means-tested concession card or temporary foster parents are eligible to apply. Each family receives $225 per year paid for eligible secondary school ​students. A special​​ consideration eligibility category also exists.

Payments are made directly to the school and are tied to the student.

Please note: If you applied in 2022 your application will carry over to 2023. You do not need to submit a new application unless your circumstances have changed.

Please submit applications to the Front Office. For any questions please email Darcy Lynch –

Further information can be found on the following links:

CSEF Application Form

Refund Policy for Camps, Excursions & Incursions (on-site activities)

    • All Camps, Excursions and Incursions are fully self-funded.
    • On site activities and Incursions at the College will not be refunded in the case of absence or withdrawal.
    • One day excursions will not be refunded in the case of absence or withdrawal.
    • Camps – In the case of illness or withdrawal there maybe chance of a partial refund where a camp provider is willing to refund the camp cost for your daughter. A written statement from a parent is necessary with a bona fide excuse. A request of a supporting medical certificate will be required.
    • To discuss further please contact Darcy Lynch – or phone the School on 9425 8955.